This General Diary (GD) letter is a formal request to the police station for lodging a report regarding the loss of a mobile phone. The letter provides essential details about the lost device, such as the brand, model, IMEI number, mobile number used, and the date, time, and place of loss.

The purpose of this letter is to officially document the loss in police records, which can help in recovering the phone or preventing any misuse. The applicant explains the circumstances of the loss and requests a GD entry number for future reference, which may be required for insurance claims, SIM blocking, or tracking the device.

The letter follows a polite and respectful tone, ensuring clear communication with the police authorities. It is structured professionally, including all necessary personal details and contact information, making it easy for the police to process the request efficiently.


Example of a General Diary (GD) Letter to a Police Station

To
The Officer-in-Charge
[Name of the Police Station]
[Address of the Police Station]
[City, PIN]

Subject: Lodging of General Diary (GD) for Lost Mobile Phone

Respected Sir/Madam,

I, [Your Name], son/daughter of [Father’s Name], residing at [Your Full Address], would like to report the loss of my mobile phone. The details of the lost phone are as follows:

  • Brand & Model: [Mobile Brand & Model]
  • IMEI Number: [IMEI 1 & IMEI 2 (if dual SIM)]
  • Mobile Number(s) Used in the Phone: [Your Mobile Number(s)]
  • Date & Time of Loss: [DD/MM/YYYY, HH:MM AM/PM]
  • Place of Loss: [Exact location where you lost the phone]
  • Details of Incident: [Briefly explain how the mobile was lost, e.g., “I was traveling by bus from XYZ to ABC, and I realized that my mobile phone was missing when I reached my destination. I have searched everywhere but could not find it.”]

I kindly request you to register this as a General Diary (GD) entry and provide me with a copy of the GD number for further reference. I would also appreciate it if you could assist in tracing my lost mobile phone.

I shall be grateful for your cooperation and assistance in this matter.

Thanking you,

Yours sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email ID]
[Date]